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Forum: General Discussion

Topic: Wedding Ceremony Back Up Plan ?

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Hey my fellow DJ's, Here's my current situation. Im a mobile dj and I dj alot of weddings. Whats been happening lately is that Im having to do a double set up. Meaning setting up my equipment at one location for the ceremony and then having to tear it down and drive to another location and set back up for the reception. My question is What do you guys suggest as an optional plan ? Small controller, Ipad, media device?? So I was thinking about these ideas:

Laptop/American Audio14MXR
Numark IDJ Pro/ IPad
Gemini GMIX DJ USB/MIDI Media Controller (Plays USB Flash Drives)

Im not interested in playing cd's. Either Im going to use my back up laptop, USB flash drives, external hard drive (strictly for wedding ceremonies only).
So basically I want to do a full set up at the reception location and take something small and basic for the wedding ceremony location
 
geposted Sat 15 Nov 14 @ 2:20 pm
I've used my phone and a cloud service in a pinch. Usually, I bring my netbook and a Hercules controller.
 
A pair of 10 " powered speakers , a hercules mk4 & a laptop/netbook
 
Setting up and tearing down is out of the question. The client has to pay for a second system. Every affair is different, but you have to have a small system. It does not matter how you do this. I have put a boom box under a table for cocktail hour, because there was no room for any other type of setup. I have also used a powered speaker and a mp3 player under a table. Sometimes the ceremony is over by the gazebo, the cocktail hour is on the deck, and the reception is in the main building. You have to get all the info, before you give a price, but have a price structure in place. My price structure is in my head, but I am listening to the client, formulating a price, that I know they will not like. You have to go big, and then offer them a discount, or they will have to modify their expectations. A small speaker on a tripod with a mp3 player, a wireless mic with a stand, and a mixer, is a minimum $200.00 markup in my area. You have to be able to play with that price, because everyone can't afford it. So, you say I'll throw in another wireless mic, for the pastor, at no charge. On the other hand I have to get it there, set it up, man it, take it down, and I have to get paid. Some will say it's not about the money. Actually I love what I do, but my dog has to eat, and he don't like McDonalds. Also, my vet does not negotiate her prices. Good luck with that second system.
 
 
The Alesis system is way under powered for outdoor ceremonies. You need at least 150 watts on a pole mounted speaker. I use a few different speakers. American Audio blue Tooth 15" speaker, an older "all in one" 12" system that we've been using since 2005, and a beringer 8" personal monitor. It depends on the size of the area, number of guests, and how many mics you need. We plug in a Sony mp3 player via RCA or use blue tooth on our phones with the American Audio speaker. Setup is 10 minutes usually, and yes we charge extra for it.
 
Since you are tearing down and setting up again, it sounds like you do not have a second system. I would never do a pay gig without a full second system in the trailer. I'm not as woried about backup projectors, lights, and stuff. But, I feel there is no reason I should not be able to have music going all night. So, for the ceremony, I use my backup. I set up at the reception hall ahead of time, with an audio check. Then I set up the backup at the ceremony.

If I am mic'ing the ceremony, then I have my backup laptop/controller to a mixer. From there I go to 2 Mackie SRM450's. I have never had an issue where these have not covered ceremonies for 150+ people outside.

If I am just providing music, then its my ipad with the djay 2 app going to the SRM450's. For a coctail table, I use an ipod with SRM450.

For smaller stuff you could use something like the Peavey PVi 300 watt system, or some Mackie SRM150's. But, I think this limits you to smaller stuff and it would not be enough umph for a main backup system.

You don't need powered speakers either, a powered mixer with passive speakers would achieve the same result. My main rig is all passive speakers. I then use the SRM450's as backup (they pull monitor duty as well).

EDIT: I see you have another post asking about Yamaha's for smaller stuff and ceremony usage. Does this mean you have already made a decision?
 
blckjck wrote :
Since you are tearing down and setting up again, it sounds like you do not have a second system. I would never do a pay gig without a full second system in the trailer. I'm not as woried about backup projectors, lights, and stuff. But, I feel there is no reason I should not be able to have music going all night. So, for the ceremony, I use my backup. I set up at the reception hall ahead of time, with an audio check. Then I set up the backup at the ceremony.

If I am mic'ing the ceremony, then I have my backup laptop/controller to a mixer. From there I go to 2 Mackie SRM450's. I have never had an issue where these have not covered ceremonies for 150+ people outside.

If I am just providing music, then its my ipad with the djay 2 app going to the SRM450's. For a coctail table, I use an ipod with SRM450.

For smaller stuff you could use something like the Peavey PVi 300 watt system, or some Mackie SRM150's. But, I think this limits you to smaller stuff and it would not be enough umph for a main backup system.

You don't need powered speakers either, a powered mixer with passive speakers would achieve the same result. My main rig is all passive speakers. I then use the SRM450's as backup (they pull monitor duty as well).

EDIT: I see you have another post asking about Yamaha's for smaller stuff and ceremony usage. Does this mean you have already made a decision?



yes i have another post about yamaha. meaning im only going with yamaha speakers. just trying to decide on 8'' or 10 '' and what type of 2nd system/back up to buy ?
 
Go bigger, you can always turn it down. However, if you go small, that's all you have. You never want her to say that.
 
Wedding customers make big plans with small budgets. They are more than happy to pay whatever the caterers, photographer, chauffeur, church, decorators etc want to charge but ALWAYS jerk the DJ around for some reason. They go on the internet because they really want a band but find that they cost twice as much as they thought so they "settle" for a DJ instead. Then they start looking for the cheapest they can find and STILL try to beat you down. Why is the DJ always last on the list and is always expected to jump through the most hoops? Probably because we offer the most flexibility.
The real answer is what a friend of mine does and simply quote the true price and if they don't accept just let them go and find someone else to give their stress to. I have done this several times in the past and at least 50% come back, sadly for them I would have filled the date by the time they do.
A photographer charges a fee for attending more than one venue with just camera gear so why not a DJ with all his equipment?
 


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